Greener Office Print: Implementing Sustainable Printing Policies That Save Money & the Planet

In today's environmentally conscious workplace, businesses are looking for practical ways to reduce their carbon footprint without sacrificing productivity or increasing costs. One of the easiest and most effective places to start? Your office printing habits.

Why Sustainable Printing Matters

The average office worker prints 10,000 pages per year, much of it unnecessary. This leads to:

• Wasted paper and toner
• Higher energy usage
• Increased landfill waste from cartridges and packaging

6 Smart Ways to Create a Greener Print Environment

1. Set Double-Sided Printing as the Default

Printing on both sides of the paper (duplex printing) can cut paper usage nearly in half instantly. Most modern copiers and printers have this feature built-in-it just needs to be enabled.

2. Implement Print Rules and Quotas

User-based print tracking software allows you to:

• Limit color printing to specific departments
• Set monthly page quotas
• Encourage digital document sharing over printing

These changes create awareness and help reduce unnecessary print jobs.

3. Switch to Eco-Friendly Toner & Recycled Paper

Recycled paper has come a long way-it's now smooth, white, and reliable for most business uses. Pair it with eco-certified toner or remanufactured cartridges to further reduce your environmental impact.

4. Enable Secure Print Release

Secure print solutions ensure that documents only print when the user is physically present at the device. This eliminates forgotten print jobs that end up in the trash.

5. Use Energy-Efficient Equipment

Many newer multifunction copiers (MFPs) are ENERGY STAR® certified, featuring:

• Low-power sleep modes
• Faster warm-up times
• Automatic shutdown after inactivity

Looking to upgrade? We can help match you with energy-efficient models that fit your workflow.

6. Recycle Your Cartridges

We offer cartridge recycling programs for toner and ink, making it easy for you to dispose of consumables responsibly. Ask us how to set this up for your office.

The Bottom Line: Green Printing = Smart Printing

Sustainable printing isn't just a trend-it's a practical, cost-saving strategy that also benefits the environment. Whether you're a small office or a large organization, a few simple changes can lead to:

• Lower supply costs
• Less energy usage
• A cleaner, greener workplace